Privacy Policy

Last updated: March 1, 2025

GoSafety AI, Inc. ("GoSafety," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application, web console, and related services (collectively, the "Service").

1. Information We Collect

Account Information

When your organization creates an account, we collect:

• Name and email address
• Organization name
• Role within your organization
• Password (stored as a one-way hash; we never store plaintext passwords)

Field Data

When you use the Service to create reports, checklists, or time entries, we collect:

• Daily report content (weather, workforce, work performed, equipment, materials, safety observations, delays, quality notes)
• Safety checklist responses and inspection data
• Time entry records (clock-in/out times, injury attestations)
• Photos uploaded with reports or checklists
• GPS coordinates (when you grant location permission for signatures or check-ins)

Voice Data

GoSafety uses on-device speech recognition to convert your voice to text. Your audio recordings are processed entirely on your device and are never transmitted to our servers or any third party. Only the resulting text is stored as part of your reports.

Device and Usage Information

We automatically collect:

• Device type, operating system, and version
• App version
• General usage patterns (features used, frequency of use)
• Crash reports and error logs

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process and store your field reports, checklists, and time entries
• Authenticate users and secure accounts
• Generate PDF exports and CSV reports
• Sync data between the mobile app and web console
• Send important service updates and security notices
• Respond to support requests
• Comply with legal obligations

3. Data Storage and Security

Your data is stored on secure servers within the United States. We implement industry-standard security measures including:

• Encryption in transit (TLS 1.2+) and at rest
• Secure password hashing (bcrypt)
• Token-based authentication (JWT) with short expiration
• Role-based access controls
• Complete data isolation between organizations (multi-tenant architecture)

4. Data Sharing

We do not sell, rent, or trade your personal information. We may share data only in these limited circumstances:

• Within your organization: Reports, checklists, and time entries are visible to authorized users within your organization based on their role.
• Service providers: We use a limited number of third-party services for infrastructure hosting and error monitoring. These providers are contractually bound to protect your data.
• Legal requirements: We may disclose information if required by law, regulation, legal process, or governmental request.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction.

5. Offline Data

GoSafety is designed to work offline. Data created while offline is stored locally on your device and synced to our servers when internet connectivity is available. You retain full access to your data regardless of connectivity status.

6. Data Retention

We retain your data for as long as your organization's account is active. If your organization cancels its account, we will delete your data within 90 days, except where retention is required by law or for legitimate business purposes (such as resolving disputes).

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Withdraw consent for data processing
• Lodge a complaint with a supervisory authority

To exercise these rights, contact us at [email protected].

8. Children's Privacy

The Service is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children.

9. Cookies

The web console uses essential cookies for authentication and session management. We do not use third-party tracking cookies or advertising cookies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

GoSafety AI, Inc.
Email: [email protected]